Ardent Health Services is a leading provider of healthcare in communities across the country. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care and 30 hospitals across six states. Together, our 24,000 employees and 1,200 employed providers touch more than 10,000 lives each day. With six Ardent entities earning recognition on Modern Healthcare's Best Places to Work list in 2022, Ardent and its facilities continue to earn recognition for outstanding workplace cultures where team members feel a sense of belonging and have opportunities to grow their careers. Ardent has also been recognized by Comparably's Best Places to Work Awards, earning honors in the Best CEO, Best Company for Women, Best Leadership Teams and Best Work Life Balance categories among others.

We have an exciting opportunity to join our marketing team as an Executive Assistant at our corporate office in Nashville, TN.

POSITION SUMMARY

The Executive Assistant has a key role for our organization, providing administrative assistance and support to our marketing and communication departments.

• Provides administrative support for the Chief Communications Officer and Chief Consumer Officer and supports projects for the larger department
• Assists in coordinating activities relating to meetings and conferences, including hotel and travel arrangements, preparation of support materials, meal planning and related tasks
• Prepares and distributes correspondence
• Prepares, revises and reviews various documents including contracts, corporate filings, PowerPoint presentations, etc
• Maintains daily calendar and schedule for designated corporate staff members via MS Outlook.
• Screens calls and visitors
• Provides support to other departments when needed to cover for absences, heavy workloads, etc
• Prepares reports, spreadsheets and related material as requested
• Monitors supplies, special orders, etc. for designated departments

Education and Experience:

• Associates degree or High School diploma required
• 5+ years of experience as an executive assistant with a preference towards C suite support
• Experience in or supporting marketing or communication leaders is a plus
• Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint
• Experience with Microsoft SharePoint and PowerBI is a plus

Knowledge, Skills and Abilities:

• Skill in organizing and prioritizing workloads to meet deadlines
• Skill in telephone etiquette
• Effective oral and written communication skills
• Ability to interpret, adapt and apply guidelines and procedures
• Ability to use good judgment regarding administrative issues
• Ability to communicate effectively with managers and co-workers
• Ability to use good judgment and to maintain confidentiality of information
• Ability to work as a team player
• Special annual events may require support outside standard work hours

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