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Facilities Coordinator
Wynnewood, PA
Job Description
JLL has an exciting opportunity for a Facilities Coordinator to support our client in Wynnewood, PA. Apply now!
In this role, you will provide support to the facilities maintenance department. This position will assist with general office duties including financial processing, office management, and effective communications.
Here is some of what you will be doing:
Administrative Function
Provide facility-specific assistance to the facility maintenance management team as needed or requested.
Provide support for meetings and conference room reservations
Assist with the coordination and scheduling of maintenance activities
Handle phone calls.
Enter time and attendance for department staff utilizing software (Kronos).
Manage departmental documentation, manage phone calls, and distribute correspondence.
Scheduling meetings and locations, corrode audio-visual requests, recording/processing/distributing minutes.
Sort and prioritize mail, routine filing of reports (including compliance), and data entry.
Communication and Relationship Coordination
Act as an interface with clients, visitors, and guests.
Ensure appropriate follow-up with customers, co-workers, and vendors.
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work
Compliance
Manage the purchase orders, work with vendors to obtain quotes, and review for discrepancies.
Properly and efficiently, receipt and track purchase orders to completion.
Resolve invoice discrepancies daily and record data in a standardized system
Review GRNV/UVPO and other reports weekly and ensure there are no overdue items.
Ensure packing slips are matched with PO for accuracy and completeness.
Assist with budgetary requests, analysis, and reporting.
Here is who we are looking for:
Required
Advanced knowledge of MS Office Suite including Word and Excel
2+ years of purchase order processing experience
Vendor relationship experience
Preferred
CMMS experience
Purchasing experience
JDE or Corrigo experience
Experience with facilities coordinating
Schedule: Monday - Friday 7 a.m. - 4 p.m.
Pay $23.55 - 25.00/HR
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
In this role, you will provide support to the facilities maintenance department. This position will assist with general office duties including financial processing, office management, and effective communications.
Here is some of what you will be doing:
Administrative Function
Provide facility-specific assistance to the facility maintenance management team as needed or requested.
Provide support for meetings and conference room reservations
Assist with the coordination and scheduling of maintenance activities
Handle phone calls.
Enter time and attendance for department staff utilizing software (Kronos).
Manage departmental documentation, manage phone calls, and distribute correspondence.
Scheduling meetings and locations, corrode audio-visual requests, recording/processing/distributing minutes.
Sort and prioritize mail, routine filing of reports (including compliance), and data entry.
Communication and Relationship Coordination
Act as an interface with clients, visitors, and guests.
Ensure appropriate follow-up with customers, co-workers, and vendors.
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work
Compliance
Manage the purchase orders, work with vendors to obtain quotes, and review for discrepancies.
Properly and efficiently, receipt and track purchase orders to completion.
Resolve invoice discrepancies daily and record data in a standardized system
Review GRNV/UVPO and other reports weekly and ensure there are no overdue items.
Ensure packing slips are matched with PO for accuracy and completeness.
Assist with budgetary requests, analysis, and reporting.
Here is who we are looking for:
Required
Advanced knowledge of MS Office Suite including Word and Excel
2+ years of purchase order processing experience
Vendor relationship experience
Preferred
CMMS experience
Purchasing experience
JDE or Corrigo experience
Experience with facilities coordinating
Schedule: Monday - Friday 7 a.m. - 4 p.m.
Pay $23.55 - 25.00/HR
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
2+ years
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