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Vaco is working with a great company looking to add an AP Specialist to their team!
Job Title: Accounts Payable Specialist
*Experience in processing AP required (1-3 years+)
*Preferred high volume AP experience (400+ weekly invoices processed)
Job Summary: The Accounts Payable Specialist is responsible for managing the accounts payable process within the organization. They handle the timely and accurate processing of invoices, ensuring payments are made promptly while adhering to company policies and procedures. This role requires strong attention to detail, organizational skills, and the ability to collaborate effectively with internal and external stakeholders.
Responsibilities:
Invoice Processing: Receive and review invoices from vendors, ensuring accuracy and completeness. Code invoices with appropriate general ledger account codes and obtain necessary approvals for payment.
Payment Processing: Prepare and process payments, including checks, electronic transfers, and ACH transactions. Verify payment terms and ensure timely disbursement of funds to vendors.
Vendor Management: Maintain vendor records, including contact information, payment terms, and banking details. Address vendor inquiries and resolve any issues related to invoices or payments.
Expense Reporting: Review employee expense reports for accuracy and compliance with company policies. Process expense reimbursements and reconcile credit card statements.
Month-end Close: Assist with month-end closing activities, such as reconciling accounts payable sub-ledger to the general ledger, preparing accruals, and generating financial reports.
Compliance: Ensure compliance with company policies, as well as local, state, and federal regulations related to accounts payable processes and taxation.
Process Improvement: Identify opportunities to streamline accounts payable processes, improve efficiency, and enhance internal controls. Implement best practices to optimize the AP function.
Communication: Collaborate with internal stakeholders, including procurement, finance, and department heads, to resolve payment discrepancies, address vendor issues, and facilitate the procurement-to-pay process.
Documentation: Maintain accurate and organized records of invoices, payments, and related documentation. Prepare audit schedules and support internal and external audits as needed.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.