As an Administrative Manager for Civil & Environmental Consultants, Inc. (CEC), you will play an important role in the business operations by ensuring that support activities are carried out efficiently and accurately, working collaboratively with the Office Lead, and contributing to organizational goals. The Administrative Manager is responsible for planning, streamlining, and executing administrative workflows and procedures and coordinates office and facility services, maintenance activities, and interacts with landlords and property management companies. You will assist with document preparation and reproduction, help coordinate meetings and office activities, order and stock supplies, answer the phone, and maintain the project electronic filing system. You will also play a key role in our quality assurance program by verifying and requiring that appropriate quality reviews of proposals, reports, plans and documents have been completed. The Administrative Manager is responsible for ensuring coverage and workload balance, including management of the administrative assistant(s).

This role will also assist with planning and executing client events, and coordination of logistics for internal meetings, conferences and training. The Administrative Manager will support the office lead in communications between corporate personnel and their associated functions such as accounting, operations, marketing, human resources, and IT. Other responsibilities of this position include:

Draft/review documents and presentations, suggesting changes where appropriate;
• Provide administrative support for incoming and outgoing correspondence;
• Communicate effectively with clients in person, on the phone, and in writing; and
• Financial responsibilities including maintenance of checking and credit card accounts.

• High School diploma - preferred B.A./B.S. in English, Marketing, Business or related degree;
• 5+ years of experience in an office environment to include general accounting procedures;
• Proficiency with Microsoft Office Products and Adobe;
• Excellent communication skills;
• Attention to detail;
• Problem solving skills;
• Ability to multi-task in order to meet short and long term deadlines;
• Ability to speak and write professionally; and
• Ability to manage confidential information with discretion and tact.

We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.

We have support! We have a variety of Employee Resource Groups, including CEC Community - focused on giving back to the communities in which we work; CEC Ignite - focused on helping professionals early in their careers to develop their pathway; CEC iDEA - focused on inclusion, diversity, equality, and acceptance; and CEC Women - focused on creating internal and external opportunities for women to network and leverage professional experience!

We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you - that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.

CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.

CEC is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.