Receptionist / Legal Assistant
***37.5 hour work week***
Waukesha, WI 
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Posted 10 days ago
Job Description

Habush Habush & Rottier seeks a Receptionist / Legal Assistant for their Waukesha location!

GENERAL SUMMARY
General management of the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.  To provide administrative and paraprofessional legal support to paralegals and legal assistants.

JOB DUTIES
This position includes, but is not limited to, the following duties:
  • Greet clients and guests
  • Answer telephone and direct calls to the appropriate person
  • Calendar conference room usage
  • Prepare Letters of Retainer and other miscellaneous correspondence at the direction of office manager or paralegal
  • Run conflicts check
  • Enter new case information in firm intranet
  • Create client cards and statute cards
  • Request medical records and medical bills at the direction of office manager or paralegal
  • Request updated medical records and medical bills at the direction of paralegal
  • Request employment and tax information at the direction of the paralegal
  • Post photocopies and other in-house expenses
  • Process daily mail
  • Responsible for closing physical client file and entering information in warehouse database
  • Match up checks with invoices and mail

 KNOWLEDGE, SKILLS, ABILITIES
  • Knowledge of Microsoft Word, Excel and Outlook
  • Ability to manage and complete multiple tasks
  • Ability to function independently and prioritize assignments
  • Ability to uphold high standards of confidentiality
  • Team player, positive attitude
  • Organized, detail-oriented
  • Work well under pressure

EDUCATION AND EXPERIENCE
  • Minimum of 1-3 years’ experience in a professional environment
  • Prior legal experience is preferred

 

Contact Information
This employer has a mandatory COVID-19 vaccination policy.
Job Summary
Start Date
September/October
Employment Term and Type
Regular, Full Time
Hours per Week
37.5
Work Hours (i.e. shift)
First
Salary and Benefits
Pay is commensurate with experience. Excellent Benefits!
Required Education
High School or Equivalent
Required Experience
1+ years
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